Innboard PMS

In the current competitive environment in hospitality industries throughout the world, it is very important to have a very user friendly PMS in place for all hotels, motels, resorts and clubs. The entire systems must be equally user friendly for both, the guests and as well as for hotel associates who are providing different services to the valued guests. Keeping the issue of guest satisfactions in mind, Data Grid Limited has spent a considerable amount of time and resources with proper expertise and came up with a world class PMS, the InnBoard. While the product InnBoard PMS is running in different properties over a couple of countries, the R&D team of Data Grid Limited is constantly updating the existing features of InnBoard and developing new features to it according to the expectations of the guests that are changing very fast under modern technologies. This R&D initiatives of Data Grid Limited geared towards coming up with updated versions of the product. Currently, the InnBoard PMS is revolving around the hospitality industries with the following features and modules.


  • Cloud and Web based Hotel ERP system
  • Customized to fit your hotel’s operational business needs
  • Multi-Property, Multi User and Multi-Currency Property Management
  • Accessibility or Report generation anytime from any where
  • Unlimited Point of Sale terminals
  • Travel Agent and Corporate Booking Consoles
  • Comprehensive Reporting and Revenue Management
  • Delivers fast, accurate and online information on your property
  • Complete online integration & Web Booking Engine at web site
  • Direct Online Payments/Credit Cards Processing
  • Error free calculation, auto totaling and posting.
  • Validations available at all checkpoints.
  • Fast data entry and reporting, saves up to 50% of your time.
  • Efficient manpower utilization to reduce administration costs.
  • Enhanced financial planning and operational efficiency.
  • Improved transparency and accountability within property.
  • Reduced operational costs and personalized guest services.
  • Cost center wise Profit and Loss report helps the hotel improve profitability.
  • Enhanced Housekeeping and Concierge Management.

Administration
Front Office Management
Restaurant management
Banquet Management
HR Management
Accounts Management
Procurement & Inventory Management
PABX Management
Sales & Marketing Management

Rooms Reservation

  • Reservation by Companies
  • Reservation by Travel Agents
  • Reservation by Guests
  • Reservation by Commission Agents
  • Room status – available/reserved
  • Room availability lookup, summary & stay information grid
  • Details for a returning guest automatically filled in the reservation screen
  • Guest details: name, address, email address, fax number, phone number, credit card(s), company, member/number, preferences, free format notes
  • Credit limits for guests, companies, Agents etc
  • History of guest hotel stays including dates, rates paid, total expenditure, sharers, preferences, notes
  • Search for a reservation by last name, first name, group name or confirmation number all from a single search
  • Override standard room rates/packages with appropriate authority
  • Special guest requests including for a specific room, adjoining rooms, same floor rooms
  • Late arrival/check in, early check in, late checkout & Extra bed/cot
  • Group reservations (multiple rooms under one name/bill).
  • Record name & room number of group leader
  • Inquiry on guests scheduled to arrive/depart on a specific date
  • Sources of business/travel agent codes and information & their benefit calculation
  • Collection of deposits for room reservations
  • Reservation confirmations by email or fax

Accounts Management Features

  • Chart of Accounts
  • Opening Balance
  • Journal Voucher Entry
  • Received & Payment Vouchers Entry
  • Contra Vouchers Entry
  • Credit Note & Debit note
  • Accounts Receivable
  • Accounts Payable
  • Trial Balance
  • Cash Flow Statement
  • Transaction List
  • Cash Book Statement
  • Bank Book Statement
  • General Ledger Daily/Monthly/Yearly
  • Income statement
  • Balance sheet

Housekeeping Features

The Housekeeping department takes care of the guests, employees, general public and the property as regard to the cleanliness through proving their services over the following areas:

  • Floor Management & Room Allocation
  • Room & Service Management
  • Room Calendar with Room Status
  • Room Change & Auto Record
  • Late Check-Out
  • Mini Bar Posting and Refill, D&D
  • Vacant Room – Dirty & Clean
  • Turn Down Service & Out of Order Room
  • Occupied Rooms with Amenities
  • List of Arrival with Amenities
  • Special Guest Requests & VIP List

Banquet Management Features

  • Occasion Seating plan setup
  • Requisition information entry
  • Reference entry option
  • Multiple banquet details entry
  • Reservation & cancellation
  • Confirmation letter with details
  • Banquet calendar
  • Total bill payment process with invoice

HR & Payroll Management Features

  • Salary, Overtime, Leave & Bonus setup
  • TAX, Provident Fund, Loan & Gratuity
  • Department & Grade setup
  • Employee designation & type setup
  • Staff budget & requisition
  • Job Circular & Resume Bank
  • Interview Evaluation
  • Appointment Letter & Relieving Letter
  • Employee Information with details
  • Documents upload option
  • Salary Head & Salary Formula
  • Leave & Holiday Type
  • Working Plan
  • Roster & Time Slab Head Setup
  • Employee Leave & Roster Setup
  • Employee Increment, Allowance & Deduction
  • Employee Manual & Automatic Attendance
  • Employee Overtime Calculation
  • Loan Sanction & Loan Search
  • Appraisal & Appraisal Evaluation
  • Employee Training Process
  • Employee of the month/ year
  • Monthly Salary Process

F&B Restaurant Management Features

  • Waiter & Cashier Management
  • Automatic KOT Generation with full Touch Screen Interface
  • Bill Void Option
  • Payment Method with Invoice Generation
  • Tagging Each Item with image & Smart Search Option
  • Accessible from Smart Phones, Tabs and other devices
  • Table calendar & Reservation
  • Membership Management
  • Multi-layer menu setup with category and Items
  • Recipe Management
  • Wastage management with record

Procurement & Inventory Management Features

  • Supplier Database
  • Product requisition
  • Requisition approval
  • Quotation Collect
  • Quotation Approval
  • Product Purchase with Entry & Returns
  • Supplier details report
  • Date, Supplier & Item Wise Purchase report
  • PO Information
  • Shipment information Report
  • Product Requisition & Requisition Approval
  • Product Receive & Product Out
  • Inventory Adjustment
  • Item Stock Variance
  • Cost control & Variance analysis

Sales and Marketing Features

Sales and Marketing Department is responsible to keep all records of Travel Agencies, Commission Agents, Local Companies and their respective productivity. In addition, the Department is also responsible for marketing plan, marketing activities and different loyalty and recognition programs through the following menu items and maintain them.

  • Travel Agencies
  • Commission Agents
  • Local Company
  • Discount Details
  • Commission Details
  • Productivity Report
  • Other Reports as require

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